Secretary Assistant Job Description Template
The Secretary Assistant will provide support to the organization's secretaries by performing clerical tasks, answering phone calls, and managing schedules. They will also be responsible for maintaining filing systems, ordering supplies, and handling correspondence. The ideal candidate should have excellent communication and organizational skills.
Secretary Assistant Job Responsibilities
- Answering phones
- Greeting visitors
- Managing calendars
- Making travel arrangements
- Processing expenses
- drafting correspondence
- maintaining filing systems
Objectives
- Serve as the primary point of contact for internal and external customers
- Manage all incoming and outgoing correspondence
- Coordinate scheduling and travel arrangements
- Maintain office supplies and inventory
- Prepare reports, presentations, and other documentation as requested
- Provide administrative support to executive staff as needed
- Perform general office duties such as filing, photocopying, etc.
Secretary Assistant Job Skills & Qualifications Needed
- The skills and qualifications needed for the role of Secretary Assistant include:
- Excellent written and verbal communication skills
- Strong organizational skills
- Ability to multitask and prioritize tasks
- Attention to detail
- Proficient in Microsoft Office Suite