The City Clerk is responsible for maintaining the records of the city and providing information to the public. The Clerk also coordinates elections, issues licenses and permits, and attends city council meetings.

City Clerk Job Responsibilities

  • Maintain accurate records of city council meetings and votes.
  • Prepare and distribute meeting agendas and other correspondence to city council members.
  • Serve as the Freedom of Information Act (FOIA) Officer for the city, responsible for responding to public requests for information.
  • Manage records retention for the city, ensuring that all required documents are properly stored and archived.
  • Oversee elections and voter registration for the city.
  • Issue business licenses and permits in accordance with city ordinances.
  • Serve as the liaison between the city council and various boards and commissions.


  • To maintain and preserve all official city records.
  • To attend all city council meetings and keep minutes.
  • To process and file all legal documents for the city.
  • To issue business licenses and permits.
  • To manage elections and voter registration.
  • To maintain financial records for the city.

City Clerk Job Skills & Qualifications Needed

  • The skills and qualifications needed for the role of City Clerk vary depending on the size and type of municipality. However, most City Clerks need to have excellent communication, interpersonal, organizational, and computer skills. They must be able to multitask and handle a variety of tasks simultaneously. Additionally, they should have experience working with the public and elected officials.