The Administrative Secretary is responsible for providing administrative support to the organization. They will be responsible for handling correspondence, scheduling appointments, and maintaining files. They will also provide support to other departments as needed. The Administrative Secretary must be able to work independently and be organized.

Administrative Secretary Job Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute email, correspondence, and memos
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general administrative support to staff

Objectives

  • To provide administrative and secretarial support to the company's executives and staff.
  • To manage and maintain executive schedules, correspondence, and travel arrangements.
  • To prepare reports, presentations, and other documents as requested.
  • To coordinate and oversee office operations and procedures.
  • To develop and implement office policies as needed.
  • To monitor inventory levels of office supplies and place orders as necessary.
  • To serve as the first point of contact for visitors to the office.

Administrative Secretary Job Skills & Qualifications Needed

  • The skills and qualifications needed for the role of administrative secretary include excellent communication and organizational skills, the ability to multitask and prioritize tasks, and strong computer skills. Additionally, administrative secretaries should have previous experience working in an office environment and be able to type accurately at a fast pace.