Administrative Coordinator Job Description Template
The Administrative Coordinator is responsible for providing administrative support to the organization. This includes managing calendars, scheduling appointments, coordinating travel arrangements, preparing expense reports, and assisting with special projects as needed. The Administrative Coordinator must be able to work independently and be detail-oriented. Excellent communication and organizational skills are essential in this role.
Administrative Coordinator Job Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals/vendors
- Maintain contact lists
- Book travel arrangements
- Submit expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Objectives
- To provide administrative support to the organization's staff and management team.
- To facilitate communication between different departments within the organization.
- To develop and maintain efficient office procedures.
- To coordinate and manage projects as assigned by the management team.
- To provide customer service support to clients and customers of the organization.
Administrative Coordinator Job Skills & Qualifications Needed
- The skills and qualifications needed for the role of Administrative Coordinator include: excellent communication and interpersonal skills, strong organizational and time management skills, attention to detail, ability to multitask and prioritize tasks, and computer proficiency. Additionally, a bachelor's degree in business or a related field is preferred.