A Purchasing Assistant is responsible for providing administrative support to the purchasing department. They perform a variety of tasks such as maintaining records, preparing reports, and handling correspondence. They also assist in the ordering and tracking of inventory.

Purchasing Assistant Job Responsibilities

  • Maintain accurate records of all purchases and invoices
  • Monitor inventory levels and place orders as necessary
  • Research and compare suppliers to find the best deals
  • Negotiate prices with suppliers
  • Track shipments and ensure timely delivery
  • Resolve any issues with incorrect or damaged merchandise


  • To develop and maintain strong relationships with vendors
  • To negotiate pricing and terms with vendors
  • To manage vendor performance
  • To resolve issues with vendors in a timely and efficient manner
  • To ensure that all purchasing activities are compliant with company policies and procedures
  • To support the Purchasing Manager in the development and implementation of purchasing strategies
  • To source new suppliers as needed

Purchasing Assistant Job Skills & Qualifications Needed

  • A high school diploma or equivalent is typically required for a purchasing assistant.
  • Some college coursework in business, math, and computers may be beneficial.
  • Purchasing assistants must have strong communication, organization, and negotiation skills.
  • Computer literacy is also important, as purchasing assistants often use spreadsheets and databases to track orders and pricing information.